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Quick Links... APGAR DBBS Calendar WUSM Bulletin About the OFA Welcome to the Office of Faculty Affairs (OFA) Website Office of Faculty Affairs Mission Statement Diana L. Gray, M.D. Karen L. Dodson Kimberly S. Vaninger For New Faculty New Faculty Orientation Checklist for New Faculty Monthly Benefit Briefings Human Resources Faculty Information Guide Clinical Educator Portfolio Washington University Faculty Information Brochure Dining Options Healthy Living/Fitness WUSM Maps Family Resource Handbook Appointments/Promotions Guidelines and Requirements Clinical Educator Portfolio Annual Review Process Tenure Document Suspension of Probationary Period WUSM CV Format WUSM Governance Administration Officers and Committees Faculty Council Faculty Senate Council WUSM Bylaws Policies Code of Conduct Drug-Free Workplace Consulting Privileges Contracting Policy Curriculum Vitae (CV) WUSM Format Distribution and Use of Residual Funds from Clinical Trials Grievances and Complaints Policy on Sexual Harassment Phased Retirement for Tenured and Clinician Track Faculty School of Medicine Implementation Policy For Suspension of the Probationary Period Travel Research Policies and Guidelines Faculty Leave Policies Abusive Conduct Policy Washington University Faculty Information Brochure Career Development Development Programs By Date Thursday Topics Hot Topics Biomedical Publishing Grant Writing Mentoring Presentation Skills Teaching Faculty Resource Library Academic Publishing Services External Career Development Recruitment Faculty Diversity Scholars Program Education Recruitment Consortium WISELI Search Processes Workshop Calendars DBBS Danforth AAMC Assembly Series WUSM Academic For New Faculty Links (For New Faculty)... New Faculty Orientation Checklist for New Faculty Monthly Benefit Briefings Human Resources Faculty Information Guide Clinical Educator Portfolio Washington University Faculty Information Brochure Dining Options Healthy Living/Fitness WUSM Maps Family Resource Handbook Checklist for New Faculty New Faculty: Orientation Checklist This checklist has been created to be used by new faculty members. The goal is to provide faculty members with standard issues or processes which should be reviewed with ____________________. (Department identify contact for new faculty member) Prior to Start Date Receive, complete and sign the following documents and return to the appropriate department designate. Offer letter Clinical Contract if applicable Employment Application Send to Credentialing Contact within Department or BJC’s Central Verification Office (996-3180) as defined by your hiring Department. Missouri State Standardized Application form Standardized Credentialing Form Supplement Professional Reference List Authorization & Release Form for CVO Board Certification Certificates, if applicable Current State Medical License DEA Certificate BNDD Certificate Curriculum Vitae Credentialing Information Form For hospital privileges a separate credentialing process needs to be initiated through the hospital Medical Staff Office. This process requires additional documentation above and beyond what is completed for WUPN (Washington University Physician Network) If you have questions check with your department contact for this information or BJC’s Central Verification Office at 996-3180. The following forms will be given to you with instructions on signatures needed; where to send; and by what date due: Employee Personnel Information Form - HRMS Personnel Information Form (Page 1 & Page 2) Dependent Data Form– for tracking of dependents W-4: Federal and Missouri St. Louis City Tax Exemption Form, if applicable Confidentiality Statement or Agreement (if applicable to that department) Code of Conduct I-9 with supporting documents Direct Deposit Enrollment Form Paycheck Distribution (dates and/or location) Financial Disclosure Review Form/Conflict of Interest WUSM Policy on Fact Testimony Policy on Departing Faculty WU Facts Brochure and Campus Map The new faculty orientation program is offered annually. Communication is sent to departments and new faculty members with the details for registering. Information is also included on the Office of Faculty Affairs website. For those with CLINICAL ROLES (forms are included with offer letter and department identifies who should receive documents.) Effort Allocation Form – required to determine how effort will be allocated among the categories of clinical, research, administration, etc. (all faculty ) AAMC form (all faculty) Expert Witness Testimony Non-Compete Contract - Policy (Investigator & Clinician Track faculty need this policy) The First Day in the Department Complete any remaining new-hire paperwork. ID/Access control Request Form and Access Control & ID Badges Summary - Protective Services is located in the lobby of the Medical School Library. (Monday, Wednesday & Friday 9-5 and Tues. 9-12 (Campus Phone 362-2698) Parking Information BJC Hospital ID Badge if applicable Faculty who will have a clinical role: Have photo in white lab coat (clinical faculty only) Complete private consultation contact Info (pagers, phone, exchanges) for Referring Physicians Directory (clinical Faculty only) Emergency Medicine Physician Preference Form (clinical Faculty only) Obtain WUSM identification badge and information regarding parking from department contact. Receive office/department keys from department contact according to appropriate safety and security requirements. If a foreign national, you will be referred to the following sites by department contact For a new scholar, refer to the “New International Scholar Check-In Procedure”” The First Week Benefits/Insurance Enrollment – Enrollment must be completed within 31 days of hire date. To be scheduled to attend a benefits enrollment session. Call 362-7196. Complete CME (Continuing Medical Education) Disclosure of Financial Relationship For faculty who will be involved in RESEARCH Obtain, review and retain the PI’s Quick Reference Guide to Managing Sponsored Funds from Research Education for those in research (Janice Knobloch 935-9789). Provide resource materials, SOP manuals and other necessary tools. The First Month Review faculty appointment & promotion process Complete required training as defined by department and track HIPAA Environmental Health & Safety Clinical Department-Specific Administrative Department-Specific FIS/HRMS/GBUD Schedules and registration IDX Training albachc@wustl.edu NIH Commons Password obtained through Department Office Effort Report Training Physician Billing Compliance Risk Management Other pertinent training as defined by the department For those who will be involved in RESEARCH Animal Research Research Compliance Human Subjects Education Training Education Specialist 633-7456 Education Assistant 633-7454 Revised 2/3/09 ksv